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For billions of fans around the globe, London 2012 Olympic and Paralympic Games commence on 27 July. For Rio 2016™, the Games already commenced. The latest edition of the world’s largest sport event before coming to Brazil is observed in every detail by the Organising Committee team. In charge of managing knowledge generated in the event, analyst José Arthur Peixoto completes a working cycle of more than six months. However, challenge has only begun.
A total of 143 professionals from 53 functional areas will make up the team; they will act as on-site observers during more than 40 days of operation between the London Olympic Games Opening Ceremony and the Paralympic Games Closing Ceremony. This number accounts for nearly half of Rio 2016™ Organising Committee’s collaborators. Some have been “lent” for the organisation of the London Games for a longer period, in a programme called Secondment, while others will participate as shadows of professionals of the London Organising Committee. They will return to Brazil bringing more knowledge, and an edition of the Games will become part of their background, a key experience for the next four years.
“The areas have been visiting London on a regular basis since the creation of the Rio 2016™ Organising Committee in 2010. Now, we will experience the great moment. The world’s eyes will turn to us right after the closing of the London Games. It is a very important moment from a strategic viewpoint. We will learn through the experience. Next, we will consolidate this information and convey it to the collaborators who did not go to London, and to thousands of collaborators who will still be hired over the next few years”, affirms José Arthur.
Each observer will be responsible for preparing a detailed report, including general issues related to the Games, presented by the International Olympic Committee (IOC) and the International Paralympic Committee (IPC), as well as other specific issues of the respective functional areas. In addition, the activities will be recorded in photographs to become part of a large image bank about Rio 2016™ experience in London. The functional areas will consolidate their information, and the Knowledge Transfer Management Area will send a final document to the IOC and IPC. The international institutions are responsible for the data exchange between the cities.
Next November in Rio de Janeiro, the London 2012 Organising Committee will also organise the debriefing event, approximately ten days before the presentations, about the experience of hosting the Games. This event will be attended not only by Rio 2016™, but also by the organisers of the next Winter Olympic Games, Sochi 2014 and Pyeongchang 2018, and candidates to the organization of the 2020 Olympic and Paralympic Games. The debriefing is part of the knowledge transfer strategy of the IOC.
“We are learning with London, will learn with Sochi and have the mission to equally transfer knowledge to the next host cities. We are often in contact with the London Committee, and the friendliness of our British colleagues is inspiring. This information transfer is essential. Their experience shows us many paths to be taken”, says the analyst.
Annual reports on the Games organisation experience
The experience of organising the world’s biggest and most complex sport event is documented year after year in the form of reports of each functional area. The Knowledge Reports consolidate the Games’ organisation memory, and will serve as a reference to the next editions. This type of document, publications related to the Olympic history and new works on sport and the Games will be gathered in a library under the responsibility of the Knowledge Transfer area.
“London, for example, offers us several documents and manuals they received from other Games. Their contents are extremely valuable to the work of Rio 2016™. An edition of the Olympic Games not only means the construction of a city or a country. It is a trajectory of decades of exchange, driving events to grow and evolve, and to the reinforcement of the Olympic Movement”, concludes José Arthur.